Preventive Maintenance Programs
Planned Service. Protected Assets.
PHFM builds preventive maintenance programs that protect equipment, control spend, and standardize service across multi-site portfolios nationwide.
Planned maintenance that keeps every site running
In multi-site operations, the difference between a planned repair and an emergency one is measured in hours of downtime and unbudgeted spend. PHFM partners with facility teams nationwide to build preventive maintenance programs for multi-site portfolios that protect equipment, control spend, and standardize service at every site.
Fewer Emergencies
Planned maintenance over reactive calls
Predictable Budgeting
Planned spend instead of surprise invoices
Longer Asset Life
Fewer after-hours calls and decreased downtime
What a preventive Maintenance Program covers
Scope is set per portfolio. Common trades and asset types include:
HVAC
Filter changes, coil cleaning, belt
and refrigerant checks, seasonal changeovers.
Plumbing
Drain line jetting, water heater service, backflow testing, fixture inspection.
Electrical & Lighting
Panel and breaker inspections, outlet and switch checks, lamp and fixture maintenance.
Life Safety
Extinguisher, exit lighting, and alarm inspections on compliance intervals.
Doors & Hardware
Closer and hinge adjustments,
lock and panic hardware checks, weatherstripping and replacement.
Inspections
Scheduled site walks documenting equipment condition, deficiencies,
and repair needs.
How Preventive Programs
are Built
Site Survey
Programs can begin with site surveys to evaluate the equipment, systems, and conditions in place across a portfolio.
Asset Inventory
Equipment is documented by type, condition, location, and maintenance requirements to build a clear record of what each site needs.
Scheduling
Service frequency is set for each asset or location based on portfolio and operational needs.
Standardization
A consistent, repeatable program is applied across the portfolio, adjusted for differences in equipment, geography, operating environment, and individual site needs.
Metryx Reporting
at every site
Completion status by site
Photo verification per visit
Asset history and service log
Deficiencies flagged for follow-up
FAQ
What does a PHFM preventive maintenance program cover?
Programs are built around each client's asset mix and typically include HVAC/R, plumbing, electrical, life safety, ceiling and lighting, handyman, and recurring site inspections. Scope is set during onboarding and applied consistently across every location in the portfolio.
What is the difference between preventive and reactive maintenance?
Reactive maintenace response after equipment fails. Preventive maintenance is scheduled work performed on defines intervals to extend equipment life, reduce emergency incidents, and make annual spending more predictable.
How are preventive maintenance programs built?
Programs can begin with site surveys and asset inventory, A customized consistent scope is applied portfolio-wide so service and reporting are comparable across sites.
How often should commercial equipment be serviced?
Intervals depend on asset type, equipment age, and how heavily a site operates. HVAC systems in high-use locations are commonly serviced quarterly, while other assets follow monthly, semiannual, or annual schedules set during program design per the customer's preference.
How do clients track preventive maintenance across multiple sites?
Clients use MetryX, PHFM's proprietary technology platform, for completion status by site, photo verification, asset service history, and real-time visibility across the portfolio.